Why Effective Communication Is Necessary in the Workplace

June 3, 2020 by  

Today with so many employees working from home, keeping in touch is key to maintaining high achievement and having your staff feel connected even though they are not in the office. The information below relates to workplace communication however, it also is true for today’s issues due to the pandemic we are all dealing with both at home and for work. Without clear, regular communication from managers and with colleagues, employees will feel more isolated and find doing their work more difficult.

1. Helps With Diversity
Effective communication promotes smoother operations, as well as reduces the chances of any errors occurring within the work done. With efficient communication in an organization, workers and supervisors can communicate effectively, despite their cultural or language differences.
Incorporating foreign employees in the organization becomes a lot easier with such communication, as it allows them to cope a lot more easily with the language difference. This has a positive impact on the company’s productivity as more work will be understood and completed. More importantly, it will help if you need to outsource some unique and experienced talent for the success of your organization.

2. Facilitates Innovation
Effective communication at a place of work often promotes a good feeling towards the organization itself, among the employees. If your employees discover an idea that can lead to more success in your firm, they will feel confident to bring up such ideas. So, employees do not only become more creative and confident but also put these creative ideas to use, which has a positive influence on the outcome of the company.

3. Enhances Team Building
Good communication flow in an organization helps your whole workforce act as one team. Unnecessary competitions among departments are reduced when all units operate as one team to enhance the overall growth of the organization.
As well as this, employees will start to feel appreciated in the workplace if they have access to all needed information to complete tasks. So, the sense that the management favours one department over other departments can diminish as a result of excellent communication, making employees work in unison.

4. High Turnover Rates
No employee enjoys waking up every morning to attend to a company that doesn’t make them feel appreciated. Many are the times that employees will get excuses to have a break from the office if they cannot talk to managers or workmates comfortably. However, with effective communication, employees feel more secure to share their thoughts and concerns with coworkers and supervisors. This makes the workplace environment feel like a more comfortable place to attend daily, as employees tend to feel more free and happy while in the organization.

5. Enhance Employee Morale
In addition to employee benefits, communication plays a vital role in raising employee morale. Issuing high pay does not lead to long-lasting relationships in the workplace, while communication is deteriorating.
You may find out that employees only wait for their payslip at the end of the month, with no intention of enhancing workplace productivity. However, with excellent communication in the organization, employees will feel more involved in the company’s activities making them more willing to put in greater efforts for the organization.
Furthermore, if a manager ever corrects an employee’s work, the employee is more likely to take such corrections positively due to already having built up a positive relationship with them.

6. Promotes Global Growth
The ability to communicate with clients matters significantly, especially when it comes to dealing with those who are from a different culture. Most customers prefer companies that can understand them no matter the culture, and give back positive results.
When dealing with foreign individuals, it is necessary to comprehend a language or signs that both parties understand. This enables your workplace to benefit from more clients, and therefore surpass the competition in your field.

The Limitations of Bad Communication
Whilst it is good to be aware of the ways that good communication is necessary for any workplace, it is also good to know the limitations of having bad communication in business too.

Creates Conflict
With the communication of false or incomplete information, it can result in anger and disputes among staff. For instance, if managers ask employees for the accomplishment of a certain task which they were uncertain of in the first place, this can lead to conflict if the employee has completed the task incorrectly because this would be a waste of time on the employee’s behalf.

Lowers Employee Morale
False or poor communication can reduce self-esteem among employees, resulting in hatred towards the workplace. For example, if employees try too hard to enhance the success of a place of work when the rumour hovering around is that no effort is being made, employees feel less motivated to bring in greater effort, leading to lower productivity.

More Employee Errors
Unclear instructions from the management result in the heightening of employee errors. Besides, if an employee fails to understand the instructions given, the chances are that the end results will be the opposite of the expected. So, information must be delivered through the right channels, and in a way that employees are encouraged to ask more questions if they do not understand the given instructions.

From the points above, we can conclude that communication is a great tool in every workplace if incorporated in the right way. So, every workplace should enhance good communication skills by training employees on how to deliver information effectively and with clarity to avoid the challenges that crop up from ineffective and confusing communication.